Privacy Policy

With this document, we aim to explain how we collect and use personal data during your collaboration with us and when using our websites, with whom and why we share them, and your rights regarding your personal data that we use, as well as how we protect them.

This Privacy Policy applies to all areas of IDE3 d.o.o.'s business operations.

Data Collection

Personal data is any information that can identify an individual. An individual whose identity can be determined is a person who can be identified directly or indirectly, especially by an identifier such as name, identification number, location data, online identifier, or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that individual.

We collect your personal data only when you voluntarily provide such information to us, for example, during collaboration, ordering specific services, etc. Additionally, we collect information about you when you fill out a form or subscribe to a newsletter.

Please note that non-personal information and data may be automatically collected through our Internet servers or through the use of "cookies". Find out more about the subject in our Cookie policy.

Examples of website usage information include: most visited and viewed pages and links on our website, number of forms filled out, time spent on the site, most popular keywords leading users to our site, your IP address, information collected through cookies, and data about your device such as hardware settings, system activities, browser type, etc.

Data Processing

We process your data for the purpose for which they are intended, unless otherwise defined by law.

Data obtained about you through the website are used for one or more of the following purposes:

• Personalizing your user experience (collected information helps us better respond to your individual needs);
• Improving our website (we continuously strive to improve our website offerings based on the feedback we receive from our visitors);
• Establishing a primary communication channel with you;
• Periodically sending emails (related to occasional news updates, if you opt-in, updates, information about similar products or services, etc.)

Third Party Links

We will not disclose your data to third parties without your permission or unless necessary due to legal and legal requirements.

Use of Cookies on the Website

To learn how we use cookies, read our Cookie policy.

Protection of Your Data

To protect all your personal data provided to us for business purposes and sent through the website, we use physical, technical, and organizational security measures. We continuously upgrade and test our security technology. We limit access to your personal data to only those employees who need to know such information to provide you with benefits or services. Additionally, we educate our employees about the importance of data confidentiality and the protection of your privacy and data.

Storage and Retention Period of Data

We keep and protect your personal data as long as they are stored with us, or as long as there is a need to retain such data for legitimate business purposes. Personal data you provide us for business or contact purposes are used exclusively for business purposes based on your consent, except for data that we are required to retain based on legal or regulatory grounds.

Individual Rights

If you wish to know if we possess and process your personal data, or if you want access to personal data we have about you, please contact us at info@out-of-office.app

You can also request information about: the purpose of data processing, categories of personal data processed; who else outside our company has received your personal data from us; the source of personal data (if you did not directly provide it to us); and how long we will retain the data. You have the right to correct any personal data we hold if it is inaccurate. You can also, with certain exceptions, request that we delete your data or stop processing it. You can request that we stop using your personal data for direct marketing purposes. If technically feasible, we will send you your personal data upon request or transfer it directly to another data controller.

If you submit a request to send your personal data to info@out-of-office.app, we will comply with that request free of charge. If we cannot fulfill your request within a reasonable period, we will notify you of the date when we will comply with the request. If, for any reason, we cannot fulfill your request, we will send you an explanation of why we did not comply with your request.

Personal Data Breach Notification

In case of a personal data breach, we will notify you and the competent supervisory authority by email within 72 hours about the scope of the breach, the data involved, the potential impact on our services, and our planned measures to ensure data security and limit any harmful effects on individuals.

We will not send you a personal data breach notification if:

• There are technical and organizational security measures (such as encryption) applied to the personal data affected by the personal data breach that make the data unintelligible to anyone unauthorized to access it;
• We have taken subsequent measures to ensure that there is no longer a high risk to the rights and freedoms of individuals;
• It would require disproportionate effort (in which case we will notify you through public means of communication or similarly effective measures).

Changes to Our Privacy Policy

In the event of changes to our privacy policy, we will notify you on this page and update the date of the privacy policy amendment below as follows.

This privacy policy was last updated on April 30, 2024.

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